By Brian Turner, Will Dalton
Find the office software to best manage your files
REASONS TO BUY
REASONS TO AVOID
REASONS TO BUY
REASONS TO AVOID
The best document editing and management software can provide a simple way to administrate and organize your team's files.
Document editing and management software has become increasingly common as businesses continue to promote working from home (opens in new tab). This means employees being able to work remotely while still being able to collaborate and save the same documents they are working on.
While there are a number of office suites and document storage options available, not all work well when it comes to collaboration (opens in new tab). It's not simply the case that employees need to be able to share files as much as work on the same files in real time, such as spreadsheets and documents.
This means the best document editing and management software needs to be able to account for this while still maintaining a proper system of filing and archiving, while keeping such files available for team editing as required. Often this will involve cloud document storage (opens in new tab) services being built into the software, or at least available as an option.
The overall result is a software platform which not only make it easy for teams to work with, but also ensures safe and secure storage of documents.
We'll therefore feature the best document editing and management software currently available.
We've also featured the best cloud storage.
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Best document editing and management software of 2022 in full:
1. Microsoft 365
The original and best office productivity suite
Reasons to buy
+ Market leader Essential office tools Cloud based
Essential office tools+
Microsoft Office is probably the platform most people think of first when it comes to office productivity suites, with the cloud-based Microsoft 365 (previously named Office 365) being the latest incarnation.
What ensured that Office became a market leader is the comprehensive way data can be covered by different applications and moved between them, making working more efficient and hassle-free. With Word (opens in new tab), Excel (opens in new tab), PowerPoint (opens in new tab), and Outlook (opens in new tab) forming the core programs, these cover everything from documents, spreadsheets, presentations, and emails - in effect covering most essential office needs. In addition to that, OneDrive offers online saving and backups to keep your files safe.
While there are alternatives to Microsoft 365 (opens in new tab), most rivals attempt to play catch-up with Microsoft rather than provide innovative new features, and Microsoft 365 still remains the office suite with the most comprehensive range of features. And even if you do use one of these alternatives, the chances are you are going to be working with document formats created specifically for MS Office, and handle data from customers and suppliers who are using the MS Office platform.
While Microsoft 365 does have its critics, the bottom line is that nobody does office productivity better than Microsoft, and the core applications in Office have yet to be bettered.
Read our full Microsoft 365 review.
King of the note taking
Reasons to buy
+ Processes hand written notes Easy collaboration Good range of app integrations
Processes hand written notes+
Good range of app integrations
Scaling down the canvass a little, Evernote, as its name suggests, specializes in note taking, filing and sharing, and has been widely adopted in the work place (and by individuals) for a number of years.
Despite its digital makeup, it can process hand written notes as well as receipts and audio files and makes everything accessible on both desktop and mobile devices. It also has the collaboration factor, with users able to work on shared notebooks that update instantly on editing.
Evernote is available for businesses with basic, plus and premium models. This expands storage on the free offering, and makes it easy to share content, digitize important documents, capture image-centric brainstorms, and keep track of finances.
You may well be thinking that Evernote would work well in addition, rather than instead of, your current word processing and productivity tools. Such a demand has been noted – pun intended – and the service can be fully integrated with Google Drive, Outlook, Slack, Salesforce and others.
Read our full Evernote review.
3. WPS Office
A powerful free mobile office suite
Reasons to buy
+ Powerful range of features Supports wide range of file types PDF manager Free to use
Powerful range of features+
Supports wide range of file types+
Free to use
WPS Office is an all-in-one office productivity suite with a full range of document editing and management features.
Although it's available for download to Windows PCs, it has found particular success as a mobile office suite for iOS and Android.
While the PC version has a basic free version and a more advanced paid version, the mobile version of WPS Office is free and supported by non-intrusive ads though you can pay a subscription to remove them.
Where WPS Office comes into its own is the vast number of types of different files that can be edited or managed, from the wide range of document types to additional file formats such as PDF and XML, as well as a number of programming file types.
It's easy to convert office files between types, whether relating to documents, spreadsheets, or presentations, and there's a fully functional PDF editor and manager included for free.
Files can be automatically saved to the cloud via various services, not least Google Drive, DropBox, and OneDrive.
Read our full WPS Office review.
Document management to boost your bottom line
Reasons to buy
+ Special features for business and sales Easy to manage, organize and reuse assets
Special features for business and sales+
Easy to manage, organize and reuse assets
Reasons to avoid
- No live collaboration option on documents
No live collaboration option on documents
Sales-focused document manager PandaDoc describes itself as ‘the future of documents’, and it reports statistics that apparently show the difference it makes to your business’s bottom line. According to the service, clients report 50% less paperwork, 30% higher close rates, and 15% higher value per closed rate thanks to PandaDoc.
Your sales team is salivating, but what exactly does the program do? Well, features include a document editor that comes with themed templates for consistent branding, content and image libraries to store reusable assets, cost and margin calculators, document analytics to show how long people spend on each item, a configure, price and quote (CPQ) tool and many more.
While workspaces are available for collaboration, multiple users are not able to access and work on a document at the same time, which feel likes a drawback. Nevertheless, the business-focus of PandaDoc will appeal to those who want to specifically manage sales and finance via their document manager, something the other services we’ve covered don’t offer.
5. Adobe Document Cloud
For comprehensive PDF management
Reasons to buy
+ Edit and manage PDFs esigning option Merge files
Edit and manage PDFs+
Reasons to avoid
- Limited to PDF files
Limited to PDF files
The Adobe Document Cloud works with the proprietary PDF file, rather than a range of common file types as some of the above listed software does. However, in business PDF files are ubiquitous, so it makes sense to have a dedicated software package that can not just work with these but also allow the widest range of editing features.
While many people will be familiar with the read-only PDF file, the Adobe Document Cloud allows the full range of creation and editing, even with existing PDF files. There are also additional features such as the ability to merge PDFs, password protect, as well as esign PDF documents for returning agreements.
This makes the Adobe Document Cloud both incredibly versatile and useful as a document editing and management platform, allowing full control of your files in ways that common document formats either do not support.
Additionally, because so many businesses scan documents into PDF format for their digital archives, this makes Adobe Document Cloud an even more essential part of your office software range, even if you also use other programs for different tasks.
And as documents can be commonly exported into PDF format by other office software, this can make the Adobe Document Cloud something of a master controller for all your document editing and storage.
Read our full Adobe Document Cloud review.
Also consider these document editors
Document overload in your business? eFileCabinet (opens in new tab) is here to help, by capturing, storing, managing and sharing files. It comes as a mobile app too, allowing users to click and upload pictures of documents then can then be processed and filed.
Microsoft wants to take care of your scribbles and shorter texts as well as your longer documents, with OneNote (opens in new tab) taking on Evernote in the world of note editing and management. Those already well embedded in the Office ecosystem may well opt for Microsoft’s version.
You may think we’ve covered everything you can do with a document by now, but no. Enter e-signature specialist DocuSign (opens in new tab), which lets businesses’ and their clients quickly and easily sign a full range of documents and forms online without the hassle of training or extra software to install.
We've also featured the best document editing and management software. (opens in new tab)
Which document editing and management software is best for you?
When deciding which document editing and management software to download and use, first consider what your actual needs are, as sometimes free platforms may only provide basic options, so if you need to use advanced tools you may find a paid platform is much more worthwhile. Additionally, free and budget software options can sometimes prove limited when it comes to the variety of tools available, while higher-end software can really cater for every need, so do ensure you have a good idea of which features you think you may require.
How we tested the best document editing and management software
To test for the best document editing and management software we first set up an account with the relevant software platform, whether as a download or as an online service. We then tested the service to see how the software could be used for different purposes and in different situations. The aim was to push each document editing and management software platform to see how useful its basic tools were and also how easy it was to get to grips with any more advanced tools.
Read how we test, rate, and review products on TechRadar (opens in new tab).
Brian has over 30 years publishing experience as a writer and editor across a range of computing, technology, and marketing titles. He has been interviewed multiple times for the BBC and been a speaker at international conferences. His specialty on techradar is Software as a Service (SaaS) applications, covering everything from office suites to IT service tools. He is also a science fiction and fantasy author, published as Brian G Turner.
More about software
Which software is best for documents editing? ›
- Adobe Acrobat DC.
- Microsoft Word.
- Dropbox Paper.
- Google Workspace.
- Foxit PDF Editor.
- Adobe Export PDF.
Does Microsoft have a Document Management System? Yes, it does. Microsoft Office 365 provides various software solutions including SharePoint, Microsoft Dynamics and OneDrive for document management.What makes a good document management system? ›
An ideal document management system has an inbuilt enterprise level Business Process Management and Workflow Automation that automatically routes the documents to their destination. Also it allows you to create your own processes and manage them however you like.Which app is best for all types of documents? ›
- Documents to Go. Documents to Go is one of the most popular document viewing app. ...
- Google Docs. Google Docs is now a part of Google Drive. ...
- Quick Office Pro. ...
- DropBox. ...
- Kingston Office.
A software that is used to create text-based documents is called Word Processor.Is there a better program than Microsoft Word? ›
Arguably, Google Docs is a powerful word processor and among the better-known alternatives to Microsoft Word. It mirrors Microsoft Word in terms of functionality. It allows users to create files and share them in various formats. The functionality of Google Docs can get extended using different add-ons.
One of the most widely used is Microsoft Office. This includes Word, Excel, PowerPoint and Access. Originally developed for the Windows operating system, this office suite also has a version for Mac OS. OpenOffice by Apache is a free and open source office suite.How do I organize all my documents? ›
- Separate documents by type. ...
- Use chronological and alphabetical order. ...
- Organize your filing space. ...
- Color-code your filing system. ...
- Label your filing system. ...
- Dispose of unnecessary documents. ...
- Digitize files.
- learning-oriented tutorials.
- goal-oriented how-to guides.
- understanding-oriented discussions.
- information-oriented reference material.
What are the 5 basic filing systems? ›
- Filing by Subject/Category.
- Filing in Alphabetical order.
- Filing by Numbers/Numerical order.
- Filing by Places/Geographical order.
- Filing by Dates/Chronological order.
The types of files recognized by the system are either regular, directory, or special. However, the operating system uses many variations of these basic types. All file types recognized by the system fall into one of these categories. However, the operating system uses many variations of these basic types.Why is SharePoint so good? ›
Document management and collaboration
The central benefits of SharePoint include a streamlined flow of information and cloud storage that can be accessed by mobile devices. Informed employees make better decisions, meet deadlines, understand the shared business strategy, and contribute better to it.
File Viewer is a FREE Android app that allows you to open and view files on your Android device. It supports over 150 file types and can display the contents of any file. You can use File Viewer's information panel to view hidden file details and metadata.Which app is best for MS Office? ›
- AndrOpen Office.
- Docs to Go.
- Google Drive (Google Workspace)
- Microsoft Office.
- Microsoft Remote Desktop.
By using docs editor & reader you can process documents, encrypt files, convert them and create new rar archive with pptx viewer. This documents reader for android support pptx, docx, rtf, pdf, ppsx, html, text, and odf for viewing in docs editor tool.What is an example of a document management system? ›
PDF Readers are the best example of a Document Management System through which you can access the PDF file offline and store it to view and even print and publish it anytime at any place.What are the types of document management system? ›
- Content Management. Often referred to as web content management, this type of document management system focuses on creating, modifying, organising, and delivering content to users. ...
- Workflow Management. ...
- Record Management. ...
- Document Imaging. ...
- Enterprise Content Management.
- LibreOffice – Best all-in-one processor.
- WPS Office – Best for PDF functionalities.
- Google Docs – Best for seamless collaboration.
- Etherpad – Best for customization.
- Dropbox Paper – Best for business documents.
Word on the web offers plenty of features. Microsoft makes a free version of Microsoft Word available for anyone to use on the web. You have to register a Microsoft account, but that's free too.
Is there free version of Microsoft Office? ›
2. Download Microsoft apps. You can download Microsoft's revamped Office mobile app, available for iPhone or Android devices, for free.Which software is used for digital documentation? ›
Answer. Explanation: Enterprise Content Management Systems manage and control digital documents created using Microsoft Office Suite and accounting software like CAD etc.What is intelligent document processing? ›
Intelligent Document Processing (IDP) converts unstructured data. Both unstructured and semi-structured data can be converted into structured, usable information, providing end-to-end automation to document-centric business processes.How do you manage documentation? ›
- Avoid saving unnecessary documents. ...
- Follow a consistent method for naming your files and folders. ...
- Store related documents together, whatever their type. ...
- Separate ongoing work from completed work. ...
- Avoid overfilling folders. ...
- Organize documents by date. ...
- Make digital copies of paper documents.
- Use the Default Installation Folders for Program Files. ...
- One Place for All Documents. ...
- Create Folders in a Logical Hierarchy. ...
- Nest Folders Within Folders. ...
- Follow the File Naming Conventions. ...
- Be Specific. ...
- File as You Go. ...
- Order Your Files for Your Convenience.
- Spaces, Dashes, And Underscores – Oh, My! ...
- Avoid Broad And Redundant Folder Names. ...
- Build Out A Subfolder Structure And Template (Even If The Subfolders Are Empty) ...
- Clean House. ...
- Be Flexible.
- Skip the Desktop. Never ever store files on your Desktop. ...
- Skip Downloads. Don't let files sit in your Downloads folder. ...
- File things immediately. ...
- Sort everything once a week. ...
- Use descriptive names. ...
- Search is powerful. ...
- Don't use too many folders. ...
- Stick with it.
With Adobe Acrobat Pro, a powerful PDF editing software, you get ease of use, compatibility with any device, annotation tools, and powerful editing options and capabilities.What is the best free document editor? ›
Office Online. For Microsoft Word and Office aficionados, the best possible free online alternative for their document editing needs is definitely Word online, which comes as part of the Office Online suite.How can I edit my documents? ›
- On your Android phone or tablet, open a document in the Google Docs app .
- Tap Edit .
- To select a word, double-tap it. Move the blue markers to select more text.
- Start editing.
- To undo or redo an action, click Undo or Redo .
Which app is best for PDF editing? ›
- Adobe Reader. (Android, iPhone, iPad) ...
- PDFelement. (Android, iPhone, iPad) ...
- LightPDF. (Android, iPhone, iPad Windows) ...
- Foxit PDF Editor. (Android, iPhone, iPad) ...
- iAnnotate PDF. (iPhone, iPad) ...
- GoodReader PDF Editor. (iPhone, iPad) ...
- PDF Expert by Readdle. (iPhone, iPad) ...
- OfficeSuite + PDF Editor. (Android)
PDF Candy is your best option if you need a free PDF editor as it has many features you'd normally pay for, including excellent text scanning and a number of file-conversion options.Which PDF maker is best? ›
- Foxit PDF Creator. Foxit PDF creator is an Android PDF Creator app and most people get to know this Android app from their desktop PDF reader. ...
- Sonic PDF Creator. Sonic PDF Creator is available for Android smartphones and tablets and provides PDF conversions. ...
- PDF Maker. ...
- PDF Creator. ...
- Cam Scanner-Phone PDF Creator.
The best alternative is LibreOffice - Writer, which is both free and Open Source. Other great apps like Microsoft Word are Google Docs, WPS Writer, Apache OpenOffice Writer and TextMaker. Microsoft Word alternatives are mainly Word Processors but may also be Note-taking Tools or Novel Authoring Tools.What is a free version of Microsoft Word? ›
Word on the web offers plenty of features. Microsoft makes a free version of Microsoft Word available for anyone to use on the web. You have to register a Microsoft account, but that's free too.How can I edit a PDF file? ›
- Open a file in Acrobat.
- Click on the “Edit PDF” tool in the right pane.
- Use Acrobat editing tools: Add new text, edit text, or update fonts using selections from the Format list. ...
- Save your edited PDF: Name your file and click the “Save” button.
Click Edit Document > Edit in Word for the web to make changes to a document. When you open a document from OneDrive, Word for the web displays it in Reading view. To make changes to your document, switch to Editing view, where you can add and delete content and do other things, such as: Add tables and pictures.What is editing in MS Word? ›
The ability to change text by adding, deleting and rearranging letters, words, sentences and paragraphs. Text editing is the main operation users perform in word processors, which typically also handle graphics and other multimedia files.